Invoice data extraction is a process that allows data from a document (invoice) to be automatically transferred into your accounting software through specialized software. This software, utilizing artificial intelligence and other modern technologies, can recognize necessary data in the document, such as invoice number, business partner name, dates, amounts, variable symbol, payment account, invoiced items, and more. It doesn’t matter if the invoice is in electronic form (e.g., PDF, JPG) or paper form.

Main Benefits:

• Significant time savings with faster data processing,
• cost savings by replacing human work with automation, and
• reducing errors in data transcription.

A workflow can be understood as a sequence of steps where documents or tasks are transferred from one participant to another for further processing. Practical applications of workflow can be seen in business process automation, such as implementing approval processes within company documents. A properly set workflow can streamline and expedite individual tasks, making the entire process more transparent and faster. Workflow represents the automation of a business process, allowing documents, information, and tasks to be passed from one participant to another according to predefined rules.

No more lengthy searches through drawers, binders, or archives. No more flipping through hundreds of pages to find hidden information. A digital archive provides quick search functionality. Just type in one or two words, and the system instantly presents documents containing those terms, regardless of whether they were processed yesterday or added ten years ago.

Sometimes, you need to ask a colleague about a specific data point, payment account, or which accounting category to use. You can add any questions or notes directly to the document using the discussion feature. Colleagues will be notified and can respond, and the entire discussion remains a part of the document for its entire archival period.

Every document uploaded to the DocFlow system is immediately archived. Text within it is digitized, and key data is automatically extracted using artificial intelligence. This allows you to quickly and easily search for required information anytime, even 20 years later. Fast, organized, and accessible from anywhere on your computer, tablet, or phone. Your data is automatically backed up, eliminating the risk of data loss. If needed, they can also be backed up in another location via FTP or downloaded as a ZIP archive.

The DocFlow system allows for detailed filtering options. You can, for instance, search for specific document types or invoices that are yet to be paid. You can search for documents within a selected tax period, overdue documents, or documents assigned to a specific person or in a particular workflow step. Additionally, you can filter by custom tags or extracted data.